Matter
Payroll & PF / ESI
Payroll is where three regimes meet at once — income tax, provident fund and state insurance — each with its own deadline. Getting one wrong is a notice from a department you have not dealt with before.
This engagement covers
- Salary processing
- Statutory deductions
- ECR and challans
- Payslips and declarations
- Registrations
- Full and final settlement
“They set up our Private Limited in under two weeks and explained every form before we signed it. The fee never moved from the first quote.”
Requisition
SH/COMPLY/PAYROL
- Governed by
- EPF Act 1952 · ESI Act 1948 · Income-tax Act
- Cycle
- Monthly processing and ECR filing
- EPF trigger
- 20 or more employees, broadly
- ESI trigger
- 10 or more employees, wage-linked
- Annual
- Form 24Q and Form 16 for each employee
Overview
Best suited to. Businesses with employees on the roll, particularly at the point where headcount triggers EPF or ESI registration for the first time.
How we price it. One fixed professional fee, agreed in writing before any work begins, with government fees and statutory charges itemised separately and payable at actuals. If the scope changes, we tell you before doing the work.
What’s included
- 01
Salary processing
Monthly payroll computed with attendance, leave, arrears and reimbursements applied correctly.
- 02
Statutory deductions
TDS on salaries, EPF, ESI and professional tax computed to the correct base and rate.
- 03
ECR and challans
Electronic challan-cum-return filed for EPF and ESI, with challans paid inside the statutory window.
- 04
Payslips and declarations
Payslips issued to employees, and investment declarations collected and applied so nobody is over-deducted.
- 05
Registrations
EPF and ESI registration where your headcount has crossed the threshold, plus UAN generation for new joiners.
- 06
Full and final settlement
Exits computed properly — notice, leave encashment, gratuity where applicable, and final TDS.
Documents required
Collected once, digitally. We check the whole set before anything is filed — document problems are what turn a two-week job into a six-week one.
Every month
- Attendance and leave record
- New joiner and exit details
- Any salary revisions, bonuses or arrears
- Reimbursement claims
One time
- Employee master with PAN, Aadhaar and bank details
- Salary structure and offer letters
- EPF and ESI registration details, where already registered
- Existing UAN and ESIC numbers for each employee
How it works
- Step 01
Structure set
Salary structure reviewed for statutory correctness and tax efficiency before the first run.
- Step 02
Processed
Monthly payroll computed with all deductions, and a register sent to you for approval.
- Step 03
Filed and paid
EPF and ESI ECR filed, challans paid, and TDS deposited inside the statutory dates.
- Step 04
Issued
Payslips to employees, registers to you, and Form 16 at year end.
Questions
Q1When do EPF and ESI become applicable?
EPF broadly applies from 20 employees and ESI from 10, with ESI also depending on the wage ceiling. Both have state-specific nuances, so we assess your actual headcount and wage bill rather than applying a rule of thumb.
Q2Can I register voluntarily before crossing the threshold?
Yes, and some employers do it to be competitive on benefits. Once registered, the compliance obligation continues regardless of later headcount, so it is a decision worth taking deliberately.
Q3What happens if EPF is deposited late?
Interest and damages apply, and the delayed employee contribution can be disallowed as an expense in your income tax assessment. Late EPF is one of the more expensive small mistakes.
Q4Do you handle gratuity and leave encashment?
Yes, as part of full and final settlement — computed on the applicable statutory basis with the correct tax treatment.
Something specific to your situation? Ask us directly — we answer within one working day.
Next step
Get a written quote for payroll & pf / esi.
Tell us your situation in one message. We come back with the scope, the documents required and the total cost — before any work begins.